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3 Key Project Management Software Features For Distributed Teams

The duty of a project manager is difficult. This is especially true when managing a team that is dispersed across various sites. Whether you are habitual of managing a dispersed team for years or are just getting started, it’s critical to use high-quality project management software to manage distributed teams efficiently. Let’s talk about the three most crucial project management software features for remote teams that each provider has to offer.


Distributed teams rely on internet solutions to involve all team members in meetings. If your project management software contains an IP-telephony capability, you’ll be able to reach your team members despite their location. All you need is a good internet connection to make calls and communicate with each other.

As a result, you may communicate with your dispersed team members anytime you need to without having to stress international calls. Team productivity can improve by 30% when you can communicate with your team members anywhere in the world at your ease. This also aids dispersed team members in connecting with one another. Hence encouraging teams to work as a strong unit.


A project leader of a distributed team has to deal with a number of obstacles every day, for example, scheduling, resource management, allocation, and other things. What if you could eliminate the possibility of human error in at least some of your processes?

You can acquire two main advantages by using software that allows you to automate monotonous tasks. To begin with, as previously said, you can automate tasks appropriately. And machines do not make human errors such as forgetting or input typos. Second, automating simple and repetitive operations eats up human resources to focus on more complicated or creative projects.


For instance, TimeLive web services convert all of your documentation to digital format and track them with the help of computers. Hence, assuring that everything is safe and uncorrupted. This saves time for your employees who would otherwise have to spend time scanning documents. Also, they keep themselves busy double-checking that all relevant documents are present, inspecting papers for damage, and so on.

Now, your team can focus on developing innovative solutions and completing projects on time.


This feature might not come to mind straight away, but one cannot underestimate its importance.

Simply put, all members of your team should be able to access and use the time tracking software you choose. You should avoid software that is restricted to specific regions, as well as software that demands each user to have their own account.

The main objective should be for you to be the account administrator, and for everyone else on your team to utilize your account to access the same, workplace platform. Such a system is called multi-tenant cloud software.

As every team member can operate on one portal by using the same account. A multi-tenant technology is essential for distant teams. This creates a sense of overall cohesion. You won’t have to worry anymore, like when you had to either send or track down the email containing the most recent presentation document.


A work platform with multi-tenant characteristics becomes a virtual environment where you can store all notes, papers, and other work-related items. This streamlines and simplifies your management and organizational tasks.

Things to keep in mind

The three features we’ve gone over are some of the most important for a project manager in a remote team to look for when evaluating project management software. Irrespective of the platform’s other features, these should be your top focus.

Alma Reed is an author and researcher dedicated to enhancing productivity. He is deeply interested in areas like time management, increasing productivity, and fostering healthy routines. Through his writing, he aims to assist people in boosting their job performance and attaining an ideal balance between work and life.

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