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3 things material suppliers can do to maintain positive cash flow

Business is booming. You are building a network of new clients and contractors. Sales numbers have never been higher.

It is every material supplier’s vision to move on from the early startup stage to the more impressive growth stage where there are lots of opportunities to improve revenue. However, handling rapid growth is a challenging effort. Without ample preparation; things can spiral out of control, and you might find yourself working with negative cash flow.

The period of rapid growth is the phase where you experience a surge of new clients and acquire more significant contracts that require a higher volume of materials to supply. In this period, you will notice that money becomes tight.

As more sales come in, you will likely need to purchase more inventory, hire more workers to manage the rising number of clients, and even get new offices to house new workers. These activities will need you to input more money than you may be used to. If you do not have the standard controls in place and grow beyond your means; it will result in severe cash flow problems. This can wreck your business permanently.

That said, it does not mean you should be afraid of growth. Growth is a good thing. It increases your company’s valuation and attracts new investors. What you require to do is to be ready for eventual crunch with effective cash handling. To help you, here are some ways material suppliers can have positive cash flow during the growth phase.

1. Have a firm grasp of why you are experiencing rapid growth

Before anything else, you should have an idea of your current business situation. If your construction supply business is facing rapid growth, then surely you’re on the right track. But pinpointing exactly what makes your rapid growth can help you take the best course of action and address dormant areas that will create cash flow issues.

Take a step back and hit your books. Examine sales trends, inventory levels, expenses, debts, and receivables. The data will enable you to determine your current financial status and estimate the impact of each aspect’s growth on your cash flow. For instance, if inventory absorbs too much of your cash, you can either put some controls in place or look into refinancing.

2. Analyze your costs and identify how much capital is really needed

As your business expands, you’ll have higher operating, infrastructure, and personnel costs. You need to keep up with these rising expenses or else you will be unable to finance your growth.

Operating costs cover the purchase cost of the materials you sold to clients, as well as the expenses directly tied to the daily administration and maintenance of your business. By analyzing your operating costs; you’ll have a firm grasp of how they affect your margins and bottom line, enabling you to adjust as needed.

Rapid business growth will also affect your personnel costs as you will need to fill staff positions to keep up with the demand. Additional personnel also means other demands on HR and an increase in payroll. Be sure to hire the right people as you move through the growth phase. It can be tempting to hire whoever comes first, but if you’re not careful, hiring mistakes can significantly affect your bottom line.

With an advance in inventory and workers, you will need more office and warehouse space. It may be time to pack up and move to a more spacious office and warehouse. But before doing so, you have a lot of factors to think. Is the growth of the business sustainable? Should you hire more personnel or try remote teams to save on costs? Is your inventory management optimized? All of these should be factored into your decision to move to a bigger office or warehouse.

3. Streamline your billing and collection process

The construction industry is notorious for massive gaps in billing and collection. And since you’re a material supplier, you are typically the last person in the payment hierarchy. For this reason, you have to create an effective credit policy and be proactive in managing construction receivables. Your credit policy should determine the total amount of credit your company will allow. Additionally, you should have clear payment terms that include pertinent deadlines to encourage speedy payment.

In the growth phase, the sudden influx of project deals will make billing and collection a challenge. If you fail to balance collection with other aspects of the business, sending invoices will be slow and prone to mistakes. And the collection will be even slower. You will lag behind your rising expenses until your cash reserves are depleted.

There are various ways to streamline your billing and collection process.

  • Vet clients before granting credit. If you are working with a new client, consider getting a higher amount of money upfront to lower your risk.
  • Impose penalties for late payments. This will help clients to pay on time.
  • Use dedicated software to automate the whole process and reduce the result of human error.

Dealing with rapid growth can be pretty nerve-wracking, especially if it’s your first time. To ensure the long-term sustainability of your business, it is crucial that you have a firm grasp on the effects various aspects of your business have on your cash flow.

Alma Reed is an author and researcher dedicated to enhancing productivity. She is deeply interested in areas such as time management, increasing productivity, and fostering healthy routines. Through her writing, she aims to assist people in boosting their job performance and attaining an ideal balance between work and life.

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