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4 Tips for Optimizing Your Employee’s Daily Workflow Routine

Have you ever considered how much time do your workers waste at work? A whopping 3 out of 8 hours that doesn’t include lunch and other programmed breaks. Lost potency is costing businesses big time: in money, resources, and potential growth.

Not all time wasting is because of distractions like Facebook or Fantasy Football. Some employees directly haven’t managed to get their daily workflow routine down to a science. Office life can be hurtful, rather than encouraging your employees to attain their goals. There’s a more beneficial way to get the most potency out of the hours your workers do work. These four tips can help your staff work smartly, not hardly. Here’s how to optimize your employees’ regular workflow routine.

  1. Streamline or Automate Regular Tasks

Some of the significant time suckers in an office are the everyday tasks that come with being part of a progressing organization. Expense reports, timesheets, payroll: there’s an automated program for many of the most time-consuming jobs in a company, from your time tracking process to your accounting hassles. These daily to-dos can not only eat up much of the day’s productive time but also be morale-destroyers. No one wants to feel same as a cog in a machine, and these sorts of quotidian jobs can often turn out to be mind-numbing – making it easy for your workers to procrastinate. What can you automate to free up your best brains for more important, strategic work?

Apart from automating, explore areas where you can streamline parts of the daily workflow routine. Tools and platforms are helpful until they aren’t, meaning if you have too many different devices and platforms, your processes can face the consequences. Are you over-complicating the periodic workflow by employing too many solutions to accomplish a simple outcome? Some companies are guilty of implementing multiple communications platforms (think Slack, Skype for Business, and e-mail), making it difficult for employees to be focused on their preferences. Try to systematize and simplify your processes to cut down on diversion.

  1. Cut down on meetings

Meetings are almost universally loathed by managers and employees alike. In one study, US professionals reportedly attend over 60 sessions per month, in which more than 91% of respondents spent meeting time daydreaming (and 40% admitted to dozing off).

Most meetings are the time suckers that heckle the daily workflow routine and stops an employee from being focused. At best, they might contrive to clean up a few blockers that are between departments or teams. At gravest, they are corporate-sponsored naptime. If you can, cut down on the so many unnecessary meetings by using an open communication platform like Slack.

Alternately, look out for means to enhance the meetings you definitely must have. Rather than 60 minutes, try making them 30 minutes. Go into every session with a plan, and only summon the relevant members. Disallow laptops or other such distractions from conferences where you must have a particular outcome — this will stop employees from wasting time in the conference. If you are meeting with someone one-on-one, take into consideration what the rest of their day looks like. Clustering meetings together can leave more significant chunks of time for the workflow to proceed uninterrupted. Shared calendars can provide you visibility into your employee’s availability.

  1. Use collaborative workflow tools

A handy way to optimize workflow is to append transparency to your teams’ tasks and relevant deadlines. Collaborative workflow solutions can show how different priorities are being achieved and going from one team member to the next. Limit email by posting comments right on tasks. Clear blockers before they happen by anticipating where a function will need more resources or a when a team member is being overwhelmed. The insight that a collaborative workflow tool provides will allow your team members to work at their speed and discretion. Furthermore, you can put your standard processes into work by automating anything outside the workflow and shielding the daily routine your team needs to succeed.

  1. Delegate and empower decision-making

One of the fastest ways to optimize your employee’s daily routine is to empower them to perform their tasks without roadblocks. Divide labor and assign projects to make sure nothing falls through the cracks. Make sure it’s clear to the team who is responsible for what — especially if you have remote employees. Less is more, and the less micromanaging, the better.

Create accountability and allow your employees to be in charge of their own routine. People tend to work better at distinct times of the day; others need to collaborate, versus work independently. Allow your team to determine their own workflow routine, and ensure everyone stays on task and liable for their own success.

Ultimately, the best technique to optimize workflow is to create the environment that helps the employees to stay on track and productive, and then let them thrive. Remove obstacles – like daily time sucks – from their routine, put the right tools in place, and reduce the number of wasted minutes in the day with the optimal workflow routine.

Alma Reed is an author and researcher dedicated to enhancing productivity. He is deeply interested in areas like time management, increasing productivity, and fostering healthy routines. Through his writing, he aims to assist people in boosting their job performance and attaining an ideal balance between work and life.

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