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6 Remarkably Effective Tips to Make You a Productive Project Manager!

“Be not afraid of greatness; some are born great; some achieve greatness—others have greatness thrust upon them”. William Shakespeare

 

Introduction:

Project Managers are a very distinct breed of people and are considered crucial in corporate mainstream. Regardless of the industry type, project managers are in action. Whether it’s industrial assembly line, food chains, technology implementation or a new construction, we need project managers to accomplish the goal.

Project Managers are in high demand and it is yet to incline as the requirements for effective team leaders continue to mount. As per research conducted by Project Management Institute in 2013, named as Project Management Talent Gap Report, shows that the project management roles are estimated to increase by over 13.4 million between 2010 and 2020. Sectors which have high demand of project managers are finance, IT, construction and healthcare. It’s massive! Isn’t it? Figures speak for themselves! But what has created such hype for project managers?

Projects and businesses thrive when project managers perform productively. Team collaborations become successful at high-levels only when the project manager knows how to take the most out of the team.

Why Project Managers Should Be Productive and How?

Mostly project managers are asked to run a number of big projects with fewer team members. Yes, you thought it right! It’s a challenge for them yet prolific managers accomplish goals. This challenge demands the managers to sharpen their productivity axe. A research report of Chaos Manifesto 2013 showed that only one third (1/3) of projects were completed on time within the budget throughout the globe.

Any project manager who has been handling big projects is truly aware about the difficulty level of project management. It’s very easy to lose the track of work progress of individual team member and his work performance. This could slow the project and drop down the progress. To cope up with the difficulty level, managers employ various PM tools. Some project managers also use different software to track teamwork for e.g. Timelive time-tracking solution. These PM software offer online time-sheets, time-tracking solutions, and comprehensive project reports to help analyze teamwork and project progress.

A company PriceWaterHouseCoopers, reviewed 10,640 projects of 200 companies in 30 different countries and in diverse industries transversely. They found that only 2.5% of the companies attained success in 100% project completion. Whoa! The stats are shocking, isn’t it? So, let’s review what can make you win the project.

Let’s have a look on 6 smart techniques that can help project managers to become remarkably productive.

6 Effective Project Management Techniques to Increase Productivity!

1. Use Critical Path Method

A big task can be challenging and you might feel puzzled about where to start and how to utilize resources to get things done. Under such cases, form a critical path to determine the crucial aspects of particular tasks along with the deadlines for each task. Ascertain any dependencies among them plus logical end points of all of them.

A Gantt Chart can be really effective here in particular. Critical Path Method with a Gantt Chart is highly useful in identifying the tasks and their completion time, hence it’s a skill which is worthy to learn.

A Gantt chart is as easy as A,B,C, here’s what a sample Gantt Chart will look like:

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Timelive offers a project management tool in which it provides easy creation of Gantt charts with a matter of one click for your projects. Illustration is shown below:

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Source: http://oldlivetecs.livetecs.com/timelivehelp/

2) Split up the Project

It’s quite simple to feel stunned when a small project is presented to you. It let alone a massive one, so the very first thing which as a project manager you should be doing is to split the tasks among team members. Closely pay attention to the strengths of the team members and assign the tasks accordingly along with the tasks which are required to be completed.

This method will make sure that the project is likewise shared among the team members according to their work capability. This technique works amazingly where multiple objectives have to be achieved with one single task.

Pro Tip: You can use Timelive time-tracking solution’s split feature to divide one big project in to sub-tasks and sub-projects.

3) Organize Yourself

Once you be clear specifically about your project tasks, you will be well able to create a plan for yourself to assure that all your tasks are aligned and completed on deadlines. Either you use sticky notes, defining each of your tasks and place them on a wall to tear each just after finishing that particular task or you can use a more advanced technique of to-do-list system like in TimeLive. As far as advanced project management is concerned, pre-planning is effective and considered as a key step.

4) Eat the Frogs First!

Eating frogs is used as a metaphor here for unpleasant tasks. Do the tasks which sound or feel most unpleasant to you. The ones which you keep on rolling on the next day for completion, this will make them even worse to complete. Don’t just push the task steadily because you are scared of it. Simply, work on it to make through it. Eat the frogs first, before they jump off.

5) Allot Time for Modifications!

You can never be sure when a problem will pop up – either by yourself or from some team member. Sometimes people working outside the team are more likely to flag an issue. Hence, you must have some leisure time to deal with such problems. If they occur, you’ll have time to solve them but if they don’t you’ll be to finish off afore deadline. As per the statistics report of “The Holy Grail of Project Management” in 2014, almost 88% of projects exceed either budget or deadline. So, this technique is a crucial one to implement.

6) Pick Flexible Working Style:

A flexible working style is cherished by successful project managers. You mustn’t be too rigid in your working style. Be flexible and try different tricks to complete the sub-tasks effectively rather using a single method to accomplish all at once. You should have sufficient training of using project management tools efficiently to manage tasks even if you are off the track for a day or two.

In a Nutshell:

Project Management isn’t as simple as eating a candy nor it’s as difficult as fitting a camel in a needle. It is somewhat a mixture of both easy features and the difficult ones. But playing smart, using the right tools and pre-planning can help you avail the most out yourself. You the above mentioned techniques to win the game and enter the list of productive project managers!

Alma Reed is an author and researcher dedicated to enhancing productivity. He is deeply interested in areas like time management, increasing productivity, and fostering healthy routines. Through his writing, he aims to assist people in boosting their job performance and attaining an ideal balance between work and life.

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