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How to effectively use time tracking to increase work productivity


When one talks about implementing time tracking into their organization, it is often frowned upon and is quick to get a bad rep not only by the employees but also the project managers. Why is that? It is mainly because employees feel that they are not trusted or the organization is trying to micromanage them. As for the managers, it can be another tedious task for them aside from the everyday administration work.

One of the main reasons time tracking is largely looked down upon is because of the above mentioned factors and therefore companies tend to under utilize it. How can someone use something when they have such a negative approach to something?

Therefore we have decided to list down factors for you that will hopefully change the way your managers and team members feel about time management.

Time tracking can be used to increase work productivity by a tenfold if done right. When one manages time, they can easily see where time is spent the most and therefore according move things around to accommodate the employees to reduce their work load and get things flowing quickly.

Another misconception about time tracking is that it is a tedious task, and who wants to spend hours in a day filling out spreadsheets about hundreds and hundred of employees and the tasks that they did. But that’s the beauty of online time tracking, all you need to do is assign tasks, and employees will just have to keep entering the time put in on the tasks. Reports will be generated automatically, billable hours will be calculated on their own with precision and accuracy. Therefore enabling you to pinpoint the tasks that have been taking too much time and the time that was previously spent on trying to calculate the time spent on projects will be cut short and you will be able to focus on more things.

Tracking time will also help you set the agenda for the day or the week, depending on how your organization works. Prioritizing work that needs to be done urgently will be easier, you will always know which employee is free to do the next task and who is currently doing his or her task.

Time tracking can also help in breaking the communication barriers within the organization, as managers will be monitoring the time and expenses put into the project and therefore they will be able to see when someone has been overworked or under-worked.

Alma Reed is an author and researcher dedicated to enhancing productivity. He is deeply interested in areas like time management, increasing productivity, and fostering healthy routines. Through his writing, he aims to assist people in boosting their job performance and attaining an ideal balance between work and life.

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