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Project Tracker: Managing Multiple Projects Efficiently

Today, the business environment changes are so dynamic that any single manager might find himself or herself forced to undertake quite a series of different projects at the same time. With the right tools and strategies in place, it is possible to streamline successful project management. The article at hand discusses when a project team should use a multiple-project tracker and then turns to the best ways in general that multiple projects can be managed efficiently.


Managing Multiple projects at the same time requires good coordination, very good communication, and strong practices in project management. All projects share only one common thing: the progress of projects, tasks, and resources to be deployed is followed from this one central place, which is the tracker of the projects.

What is a Project Tracker?

A project tracker is a tool or software application used in monitoring and managing many projects at a go by the relevant project managers with their respective teams. This keeps the status, timeline, and resource visibility of the various projects open to the respective stakeholders.

Benefits of Using a Project Tracker

  • Centralized Project Management

Project tracker is more of a place where the information regarding the project is brought together, consolidated, for all concerned stakeholders. This avoids confusion, as it makes it certain that all of the team members work from the same information.

  • Improved Communication and Collaboration

Effective communication remains the key to managing any project. A project tracker provides for communication through sharing project updates, discussion of problems, or even collaboration over the task to complete within the platform in real-time.

  • Enhanced Visibility and Transparency

Project tracking tools offer the visibility project managers and other stakeholders have over project statuses, timelines, and resource allocations at all times of the day. It results in better decision-making abilities, thus making it possible to identify probable risks or bottlenecks well in advance.

Time is Money

Best Practices for Managing Multiple Projects with a Project Tracker

  • Set Clear Priorities

Prioritize projects by level of importance, from deadlines to the amount of required resources. It is important to know that the project tracker will also assist you in using available resources in a strategic way, ensuring maximum attention is channeled to high-priority projects.

  • Break Down Projects into Manageable Tasks

 That has to be done by fragmenting projects into chewable bits, then assigning them to responsible members of the team on the project tracker. That way, nobody becomes overwhelmed, and the project progress can be readily tracked.

  • Establish Milestones and Deadlines

Clear milestones and deadlines of each project shall be set, and these shall be tracked using the project tracker. Time to time updating shall be reviewed, and wherever timelines need updating, in order to keep updated.

  • Monitor Resource Utilization

A project tracker should be used to keep a hawk’s eye on how the resources are being utilized across multiple projects and if they are being used most effectively. Identify resource constraints or bottlenecks proactively.

Choosing the Best Tool for Managing Multiple Projects 

These serve as pointers when deciding among the tools to be used in tracking a project and the multi-project management software: feature set, scaling potentials, ease of usage, and integration abilities. So, in an ideal sense, look for software that has robust tracking features with the ability to customize dashboards and options for collaboration to serve your organization needs best. 

See Also: How to Track Remote Employees Time: Importance and Mastery


In short, the project tracking proves one of the very useful tools to ensure optimum output from multiple projects and successful accomplishment in terms of the desired project outcomes. Centralize project information, improve communication and collaboration, and help your team work effectively to achieve the common goal with the tools we provide. Be it a project or two, or twenty projects, a project tracker shall be a great way toward streamlining some of the processes and project management processes, increasing productivity all across the organization.

Alma Reed is an author and researcher dedicated to enhancing productivity. She is deeply interested in areas such as time management, increasing productivity, and fostering healthy routines. Through her writing, she aims to assist people in boosting their job performance and attaining an ideal balance between work and life.

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