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Top 10 Mistakes while using Online Time Tracking Software


While time tracking software play an integral part in maintaining a steady work flow at offices, especially when it comes to managing projects and such but like it happens with everything else, a few mistakes that may seem minor at the time can cause major problems in the long run.

Where time tracking software and online timesheets has been very useful to various organizations, other companies merely struggle to implement the software successfully. At times it can be incredibly difficult to make people do something they hardly care about, the same goes for time tracking. Enforcing time tracking on to employees and at times the manager can be a very hectic task, as they won’t take up to idea immediately and it can be a real pain.

So if you are struggling with successfully implementing online time tracking into your organization and see no hope, fear not! We have identified the top ten mistakes an organization or a manager can make when it comes to time tracking at the work space.

  1. You didn’t emphasize enough on the importance of time tracking. One thing that time tracking companies do is that are always talking to their client about why is this particular software is important for them and how it can benefit them. Taking a leaf out of our books, the management responsible for the implementation should regularly brief their team members and employees about how online timesheets will benefit the organization but also themselves.
  2. Clear guidelines regarding tracking time on certain tasks weren’t given. There are often times when employees just don’t know where to track their time as they may be making a 5 minute call or helping out another employee with another task, without proper guidelines employees even fail to assign themselves proper coffee and lunch breaks. This happens often when clear cut boundaries aren’t set. When people are confused, it creates chaos and results in achieving even less than what you set on in the first place.
  3. Everyone has the authority to add new tasks and projects. Too many cooks spoil the broth, it is a famous idiom and it must have some credence right. When everyone can add their own tasks and projects, disorder is bound to occur as assignments will multiple at a rapid speed and employees will be left perplexed when filling out timesheets.
  4. You didn’t make it clear it is an obligation. Sometimes to get people to do something you need to order them, people won’t do something if you don’t make it specifically clear that you want it done.
  5. Managers themselves don’t see the benefit. Change always begin at the top, if your managers fail to see the benefits of time tracking, your employees will fail to see them too when the management doesn’t obviously either.
  6. The successful implementation doesn’t depend on person. It is a group effort, it doesn’t solely fall on to the manager or the project in-charge to track time and make sure it is running without a hitch. The team needs to be diligent and put in their weight too.
  7. No check and balance of the timesheets. There is a chance you missed out a day of checking the timesheets, it is bound to happen as we all are humans but it can quickly become a habit and employees will pick up that the manager is losing interest.
  8. Sharing is caring and you didn’t share the best practices. Somewhere in the hectic schedule you may have forgotten to tell your employees the quickest and easiest ways to register time on their sheets, and when employees struggle with something they tend to quickly lose interest in that.
  9. The employees didn’t see results. When people don’t see the result of all their hard work, it can be a bit off putting and therefore it is important to share results of the time that has been analyzed to further motivate them.
  10. You didn’t have a clear image of what the perfect timesheet looks like. When you first implemented the online timesheets, you may not have had a clear vision as to what is the perfect timesheet according to your organization needs and may not have an idea of how to manage progress.

Alma Reed is an author and researcher dedicated to enhancing productivity. He is deeply interested in areas like time management, increasing productivity, and fostering healthy routines. Through his writing, he aims to assist people in boosting their job performance and attaining an ideal balance between work and life.

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