now available. Step into the future today!

Ways To Encourage Employees To Fill In Timesheets

A business owner or manager appreciates the significance of filling in timesheets well because time is money. Hence its wastage is detrimental. To grow your business, with effective projects accomplishment within the budget, it is crucial to obtain correct timesheet results. But how do you encourage employees to do that so? 

Employees either forget or don’t like to track their time. Through our surveys and client meetings, it is clear that getting employees to track time and production is the most difficult challenge managers have to deal with when implementing a time tracking system. Incorrect time tracking charges organizations money, and running after delayed timesheets costs managers time. 

So, we have put together ways that can help you encourage your staff to fill in timesheets properly and accurately. 

1) MAKE TIME TRACKING EASY AND FLEXIBLE: 

As time tracking is a quite difficult task in itself, a manager should make the process simple. Pick a project management software that allows them to track their time quickly and creates reports spontaneously. The software should include a timesheet mobile app as well so that your employees can fill timesheets anywhere and everywhere. 

2) COMMUNICATE THE PURPOSE OF TIME TRACKING: 

To encourage employees to track their time, proper awareness of the purpose or benefits of doing so is important. Your company might use time tracking software for other reasons as well, but whatever the reasons are, communicate them to your team since strong communication goes a long way in creating trust and if you do it in a good way, you might not even need the subsequent tips. 

3) SET CLEAR POLICIES AND GUIDELINES: 

Describe the importance of time tracking in your company before you appoint your employees. You may want to distribute a written agreement or include the policy in employment contracts. This can be a touchy subject, but as long as your organization is following the applicable laws on employee monitoring, you have every right to stand your ground. Clear guidelines will also make problems with enforcement easier to resolve later on. 

4) LET YOUR TEAM UNDERSTAND HOW THE TIMESHEET WORKS: 

Make sure your employees learn how to use time tracking software, no matter which one you use. You have to organize a workshop in person or make a video tutorial to make them understand the proper way to track their time. Perhaps consider only onboarding one team first, to identify glitches and bugs earlier than applying the tool company wide. In this way, time tracking will be able to work systematically. Training is essential to train employees to track their time under appropriate projects. If they use wrong tasks or labels, their reports will be useless for a company.

 5) SEND PROGRAMMED TIMESHEET REMINDERS 

A friendly reminder can help employees remember to fill in timesheets. You can program automated reminder emails on a daily, weekly, or monthly basis. Send reminders via emails or through plug-ins. 

6) FOLLOW UP: 

In addition to the above-mentioned strategies and training your employees on time tracking methods, follow-up is also necessary. Update them to the advancement team through email or in person, depending on the size of your company. Contemplate with any informative reports, valuable discernments, or innovative initiatives curtailing from your time tracking data and also ask for feedback, and thank the team for their efforts. 

7) LEAD BY EXAMPLE – TRACK YOUR OWN TIME: 

Tracking your own time will drive strong indications to your employees. They will observe the act as an important practice. Commonly, managers have a direct influence on teams. Hence, train your team by practicing yourself. In this way, you will get the remaining people on board. 

8) OFFER REWARDS FOR ACCURATE TRACKING: 

Rewarding is an influential way to modify one’s behavior which is termed positive reinforcement. People are more likely to adopt a system when they get the reward in return. But it is possible that your company does not have enough resources to pay bonuses for this. So, you can use any sort of benefits, like a simple day off or other small gifts. 

So there you have it — steps to (practically) painless employee time tracking. Change is never easy, but keep these tips in mind and remember that, when done right, time tracking will provide significant and tangible benefits for your business.

Alma Reed is an author and researcher dedicated to enhancing productivity. He is deeply interested in areas like time management, increasing productivity, and fostering healthy routines. Through his writing, he aims to assist people in boosting their job performance and attaining an ideal balance between work and life.

Table of Contents

Related articles

Improves your team's productivity and conveniently manage all your work timelines

Sign up for free. No credit card required.