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Why is Microsoft 365 backup essential for remote workers?

For many businesses, the transition to remote work has been a challenge. One of the biggest challenges has been maintaining data security for their employees. That’s where Microsoft 365 backup comes in. Microsoft 365 backup provides an extra layer of protection for your data, ensuring it is safe and secure even if your primary system fails. And since it is cloud-based, it is accessible from anywhere, making it ideal for remote workers. 

With Microsoft 365 backup, you can rest assured that your data is safe and sound, no matter where your employees are working from. Without backup, your organization’s data is in danger for a variety of reasons, and an incident might cost your company more than a large amount of money. The purpose of this article is to explain why you need to back up your Microsoft 365 data.

Microsoft 365 Backups: Why You Need Them

As more and more businesses move to a remote work model, the importance of having a reliable Microsoft 365 backup solution becomes clear. Office 365 is the most popular productivity suite in the world, and it’s essential for many businesses to be able to continue working even if their internet connection goes down or when any malfunction occurs. However, Office 365 doesn’t come with a built-in backup solution, so it’s up to Microsoft admins to configure a backup solution that meets their needs. A number of factors dictate the need to utilize Microsoft Office 365 backups:

Internal security risks

There’s a reason 365 Admin security often watches as dissatisfied ex-employees leave the building, but what about displeased workers who are still working and slipping under the radar? Several firms deal with internal security concerns, which may be disastrous if an insider with evil intentions has access to crucial or sensitive data. 

Unintentional erasure

Accidental deletion of users or other data may cause major data loss and cause a large amount of downtime for staff. Remember that when this occurs, cloud storage options like OneDrive are insufficient since when data is deleted from cloud storage, they are permanently deleted from all synced devices and networks. Even since Microsoft demands approval before removing a user’s account, some argue that unintentional deletion of Microsoft 365 users may be less prevalent. Nevertheless, it still happens in many businesses.

According to a 2019 Global Data Risk Report from Varonis, the typical firm only safeguards 78% of its files, leaving 22% accessible to every employee. Particularly for bigger businesses with significant volumes of data, this creates a lot of possibility for mistakes. However, with a reliable Microsoft 365 backup, you can easily undo changes to recover lost data or restore user accounts that were unintentionally deleted. Microsoft 365 admin may feel secure knowing that emails, OneDrive files, and other items can all be accessible after they are removed.

External Security Risks

Phishing efforts will inevitably succeed in certain situations, even with good staff training, which allows hackers to access your organization’s data and disrupt operations. These efforts may be used by hackers to get employee login information for VPNs, email accounts, and other services, and they can subsequently install malicious software like ransomware to steal money from your company. You’ll have safe copies of your data that you can access and restore with no downtime when you set up a Microsoft 365 backup solution.

Time is Money

Requirements for Legal and Compliance

In order to run a successful company, you need to have confidence that your data will be available when you need it, particularly when you need it to demonstrate compliance or respond to other legal queries. If there is a breach without a backup, you won’t have the tools you need to handle legal issues quickly. Your company may suffer irreparable damage as a result of rising expenses and successful legal action. By taking the effort to set up a Microsoft 365 backup system, you can be confident that there will be all the data when you need to access information rapidly.

Managing Hybrid Email Migrations and Deployments

Any migration procedure must include backups, which act as a safety net in the event that any data is lost. The lack of a Microsoft 365 backup might ruin the staged migration process if fresh Outlook profiles need to be established for each user. Backups are crucial to keep up with in case anything goes wrong, especially with Exchange Hybrid migration, where the coexistence between on-premises mailboxes and freshly converted cloud mailboxes is far more resilient. A reliable Microsoft 365 backup guarantees you’ll always have a safe duplicate of your data and eliminates the possibility of significant issues inside your company throughout hybrid email setup and migration operations.

Retention Criteria Deficits and Confusion

Microsoft doesn’t provide backup services outside of SharePoint, therefore, all data, including mailbox data, is susceptible to loss and cannot be recovered. Employees and management teams may experience a substantial amount of downtime as they attempt to make sense of the debris left behind after an event. Organizations may roll back to a previous period before the issue happened, with all data safe and accessible using third-party solutions.

Identity threat

Microsoft 365 is a very secure solution. However, online threats are constantly evolving and it always helps to reinforce security using a VPN. A VPN can encrypt your traffic and make it harder for cybercriminals to snoop on your activities. Considering how fast online threats are advancing, using a VPN is one of the safest bets for Microsoft 365. Simply put, it’s better to prevent potential threats even if they never happen than to be caught off-guard. So if you’re looking for an extra layer of security, consider using a VPN with Microsoft 365. It could very well be the difference between staying safe online and falling victim to a cyberattack.

See Also: What is Moonlighting? Understanding the Concept and Its Implications


Having a reliable Microsoft 365 backup solution is essential for any business that relies on Office 365 for its productivity. Microsoft 365 backup is essential for remote workers because it provides a way to access files and applications if something happens to their device or the network they are working from. Additionally, by backing up files regularly, remote workers can be assured that they will not lose any important work in the event of an unexpected issue. Have you set up your Microsoft 365 backup yet? If not, now is the time!

Time is Money

Alma Reed is an author and researcher dedicated to enhancing productivity. She is deeply interested in areas such as time management, increasing productivity, and fostering healthy routines. Through her writing, she aims to assist people in boosting their job performance and attaining an ideal balance between work and life.

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