Time blocking is utilized by such potency specialists like Elon Musk, Bill Gates or Cal Newport. But it’s also an exemplary way that every corporation should use. It’ll help your workers be organized and will increase their productivity.
According to Udemy’s 2018 Workplace Distraction Reports, “Distraction is a morale killer,” and a lot of people feel stressed and indifferent when perplexed. Poor time management skills create most obstructions. People aren’t able to plan their work well; they continually interrupt each other’s work or delay. Hence, time blocking can be a lifesaver for your workers.
Time blocking is a method which benefits to become ultra-productive. It includes using a calendar and a to-do list. You simply have to block off a particular amount of time in your calendar to do your tasks.
It’s also noteworthy that it’s not about working by the hour but by the jobs. So it’s best to think about your work as if accomplishing your to-do list or the time blocks rather than a standard 9-5 working day where you give 8 hours in the office, even if you’re done with the jobs for the day.
How to Use Time Blocking?
Even though time blocking looks easy, you and your workers should be able to use this method. It takes more than only a calendar and a to-do list. Firstly, it needs to be exercised systematically until it becomes your routine. Then, you might need to use these four simple tactics:
- Get The Right Tools
Here’re the three tools you will need (to get the most out of this planning technique, you should use these tools altogether):
- To-do list
- Time tracking software.
Using the calendar to plan is an obvious thing – daily, weekly, monthly and even annually. To-do list helps you and your workers in defining what has to be done. Time tracking software, paradoxically, helps you in applying this method. Why? Because you’re not able to organize, predict and examine unless you control your time and activities.
- Identify Priorities
Once you have the perfect tools and a to-do list; you should determine the most relevant tasks and projects. You can use highlighters for that, green for unnecessary items, yellow for significant, and red for urgent. It is also not a bad idea to combine other colors for daily, weekly or monotonous tasks.
Also, it’s beneficial to block time when you’re at your peak of productivity. That will help you (and your employees) produce the best outcomes.
When you plan your block of time, examine at the reports in your time tracking app. It will help you ascertain how much time and money you normally spend on your projects.
Then, it’ll be simple for you or your team to prognosticate how much time they require to do certain tasks or even complete a project. It’ll also improve communication and collaboration between them because they will comprehend when not to interrupt their colleagues.
- Don’t Get Overwhelmed
It’s an impoverished idea to block too much time. Ultimately, you will not be able to do all your jobs; it will make you stressed out, confounded, and anxious. Delegate what you can, and plan things smartly.
Always have an additional block of time for sudden activities. And don’t forget about time off! Your mind and body need breaks to function well.